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"Eurofondas" – Smart School and Municipality Management Ecosystem

A unified digital platform that integrates all administrative systems of schools and municipalities into one efficient ecosystem. A modern solution that reduces administrative burden, increases transparency, and improves service quality.

Why is it important to integrate school systems?
Current Situation

Schools and municipalities use many separate systems that do not work together. This creates:

  • Duplicate data entry
  • Errors and inconsistencies
  • A lot of lost administrative time
  • Difficulty in obtaining common reports
"Eurofondas" Solution

A single integrated platform that automatically connects all processes:

  • Automated data flow
  • Real-time information
  • Centralized management
  • Transparent reports
E-wallet in the School Canteen
Faster Service

Shorter queues during peak hours, higher throughput. Children spend more time eating than waiting in line.

Less Cash

Increased security and significantly lower administrative costs for the school. No need to count or transport cash.

Targeted Social Support

Easy to apply discounts or compensations to socially disadvantaged students discreetly and automatically.

Parental Involvement

Transparent expense reports, ability to set limits and control allergens in a child's diet.

Access Control and Accounting System
1
School Security

Only authorized persons can enter the premises. Entry and exit logs are automatically maintained, without any paperwork.

2
Work Time Control

The system is integrated with personnel accounting and leave management. Accurate information on employee working hours without manual log filling.

3
Crisis Management

Real-time data on people in the building. Critical information during evacuations – knowing who is in the building and who has already left.

Student Transportation Accounting
01
Route Optimization

The system analyzes and suggests the most optimal routes, reducing fuel and driver costs.

02
Safety and Punctuality

Each student's boarding of the bus is checked. Delay analytics help improve schedules.

03
Contractual Control

Settlements with service providers are based on actual mileage, not planned figures.

Accounting Software – The Heart of Financial Management
Unified Financial Management

Automatic record correspondence from all subsystems – no need to duplicate data.

Faster Reporting

Budget execution, estimates, and public accountability forms are generated automatically.

Audit-Ready

Full audit trail, clear access rights, version control.

The system complies with all financial accounting and reporting requirements, simplifying cooperation with auditors and regulatory authorities.

Non-formal Education Management
Funding and Compensation Management

Accurate tracking of participants and attendance ensures transparent use of state funds. The system automatically calculates compensations based on actual participation.

Place Allocation

Priority management, waiting lists, inclusion indicators – all information in one place. Parents see the real situation and can plan accordingly.

Results Evaluation

Analysis of program effectiveness and student/parent satisfaction helps to improve the offerings.

IT Infrastructure Maintenance and Resource Management
Inventory Transparency

All equipment lifecycle, warranties, and licenses are registered in a single system. Easy to plan updates and budget.

SLA Control

Incident register, response times, supplier KPIs – all information helps control service quality and adhere to contracts.

Cost Optimization

Planned equipment upgrade and cloud service cost curve. Investments are forecast, and unexpected expenses are avoided.

Universal Card – One Identifier for Everything
Student / Employee / City Card

One card provides access to all services: school entry, library, e-wallet in the cafeteria, public transport.

Developed for the municipality: City identity on the card, possibility to form partnerships with local businesses and grant privileges to residents.

Security: In case of loss, the card is immediately blocked, and when using the card, the customer's photo is displayed on the screen for additional security.

Free Meal Accounting
Automatic Eligibility Verification

Respectfully and securely verifies eligibility for free meals. Precise budget utilization.

Zero Food Waste

Portions based on actual attendance and advance orders. Less food waste – savings and ecology.

Transparent Reporting

Clear justification of fund usage for funders – municipalities, ministries.

Payments through all necessary channels
Mobile POS

Card, QR code, contactless payment, online wallet – the school accepts all modern payment methods.

Tax Compliance

Automatic reports for tax institutions, VAT declarations, and transmission of receipt data. Adapted to each country's tax laws.

Refunds and Restrictions

Parents can set spending limits for the child and block certain products (e.g., sweets).

Warehouse Management System
Supply Chain

Order planning, FIFO/FEFO principles, product expiry date control. The system automatically warns about expiring terms.

Paperless Inventory

Using scanners and barcodes, inventory becomes fast and accurate. Batch tracking, waste reduction.

Integration with Canteens

Direct integration with canteen and classroom needs. Demand forecasts based on historical data and plans.

Centralized Control Panel – Everything on One Screen
1
One Screen for Decisions

All system statuses, alerts, and reports are available in real-time on the control panel.

2
Role-Based Access Management

Different rights for school, department, municipality, state institution – everyone sees what they need.

3
API Hub

Open standards for integrations with existing information systems.

Benefits at Municipal and State Level
Transparency and Accountability

Unified database for automatic reports to ministries. Significantly fewer errors, faster audits and inspection procedures.

Budget Discipline

Real-time budget execution monitoring, comparison of program costs. Savings through centralized procurement and more efficient planning.

Data-Driven Decisions

Forecasts for catering, transportation, and capacity needs. Early detection of shortages or surpluses allows for timely response.

Security and Compliance

Adherence to GDPR requirements, access logs, encryption, SLA guarantees. A single provider – clear responsibility for the entire system.

Specific Benefits in Numbers
−40%
Reduced Queues in Canteen

Decrease in the first 3 months using an e-wallet

−15%
Fuel and Route Costs

Savings achieved by optimizing transportation routes

−30%
Administrative Time Savings

In the finance and accounting department due to automation

−20%
Food Waste

Reduced due to more accurate orders and demand forecasts

−25%
Incident Resolution Time

In IT infrastructure with SLA management and a centralized system